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SUBMISSION/STATUS
POLICY
TROUBLESHOOTING
Q How do I apply for an educational grant?
A
Information and required templates about our educational grant process can be found on one of the following Web sites under the Professional Resources tab. Q Can I save a request in progress and return to it later?
A
No. Unfortunately, the system will not save your request. Please have all required documents completed and available before you begin the application process.
Q What is the timeframe for submitting a request?
A
All requests must be received at least 10 weeks prior to the date of the program.
Q What is the timeframe for providing additional information that's needed to complete the processing of my request?
A
Additional information must be received no later than 5-10 business days after you are notified.
Q What are the minimum documents required at the time of submission?
A
A letter of request on the organization's letterhead, an agenda, budget template and CE Provider Questionnaire (if applicable). Please see our grant instructions for more details regarding the specifics of your program.
Q Will a grant be denied if the required documents are not provided?
A
Yes. Incomplete submissions will be denied.
Q Can I submit one application for multiple programs?
A
One application can be submitted for a related series of programs, such as a grand round series. The title, objectives, and budget for each program must be included, along with all of the required documents.
Q How will I know if my request was successfully received?
A
Once your request has been submitted, you will receive a confirmation e-mail with then Grant Identification Number assigned to your request. Q How can I contact OMJSA if I have questions about submitting a request?
A
CONTACT US Q Can I fax or mail in my request?
A
No. Unfortunately, we no longer accept fax or US mail requests.
Q What is the maximum file size?
A
The maximum single file size is 20 megabytes. Please click here for instructions on how to compress files.
Q Can I utilize templates that I have from previous submissions?
A
No. Refer to the templates located in the "Forms" section of this company Web site.
Q What do I do if I do not have access to a scanner and am unable to upload the required documents into the Web site to complete my grant application?
A
Scanners are generally available to the public at your local library, grocery store, post office, or commercial copying center.
Q Can I submit more than one request at a time?
A
Yes. Multiple requests can be submitted through the system, but you will need to submit a separate request for each program.
Q What document types are acceptable for grant submissions?
A
Only documents saved as a Word (.doc), Excel (.xls), PowerPoint (.ppt), and/or PDF (.pdf) are acceptable. We do not accept zip (.zip) files.
Q How can I check the status of my request?
A
You can check the status of your grant at any time by clicking on the "Check Application Status" link on this Web site. You will need to provide your grant identification number and the e-mail address provided at the time of submission.
Q How long will it take to receive a decision?
A
You will be notified within 8 weeks of your submission regarding the status of your request.
Q How do I know what OMJSA's 'Current Status' means within the View Grant Status window?
A
From the "Submit/View Request" link, click on the Current Status icon for a complete definition list.
Q Who is eligible to receive an educational grant?
A
Educational grants may be awarded to profit, non-profit, and 501C3 tax-exempt organizations.
Q Does the educational requirement apply to fellowships?
A
The company may provide support to teaching institutions for their medical education programs by sponsoring fellowships. The terms of the fellowship must be clearly documented in a written agreement. Requests must include the selection criteria and state that there is a bona fide selection committee in place to select the final recipient. Grants will be provided to the teaching institutions and not to individual fellows.
Q Does the educational requirement apply to scholarships?
A
The company may provide support to travel to a conference that was carefully selected by the teaching institution, including major educational, scientific, or policy making meetings of national, regional, or specialty medical associations. The general subject of the educational activity must generally fall within a therapeutic area of interest to the Operating Companies supported by OMJSA. Grants will be provided to the teaching institutions and not to individual fellows.
Q When do I complete a CE Provider Questionnaire Form?
A
If the activity will be certified for CE credits, the organization providing certification must complete, sign and include the CE Provider Questionnaire with the submission.
Q When do I complete the Certificate of Separation Form?
A
If a medical education company's (MECC) services will be utilized for the education activity, the Certificate of Separation form must be completed, signed and included with the submission.
Q Can funding be transferred to a similar or different program if the original program is cancelled?
A
No. A new grant request for the revised program must be submitted. Otherwise, the funding must be returned to OMJSA.
Q Must I submit a new request if the program dates and/or speaker information have been modified from the original?
A
No. However, a written notification must be sent to EdGrants@ompus.jnj.com with the Grant Identification Number prior to that change.
Q Am I required to return any unused funds?
A
Yes, to the extent that any of the funds are not used for the activity as defined in the written agreement, the provider must return any unused or excess funds to OMJSA.
Q What language should we use in our program materials/signage to recognize OMJSA's support of our educational program?
A
The following recommended verbiage should be used "This program is supported by an educational grant from (insert operating company name as indicated in the grant instructions), administered by Ortho-McNeil Janssen Scientific Affairs, LLC.
Q How do I request a logo to acknowledge your company's support of a program?
A
To request a copy of our company logo, please forward an e-mail message to EdGrants@ompus.jnj.com. You will need to provide your Grant Identification Number and the e-mail address on file with your application.
Q Can I submit a request for a program/event that already has occurred?
A
No. Requests for support must be received at least 10 weeks prior to the date of the program.
Q What are some examples of types of grant requests that OMJSA does not accept? Q Where do I send the requested information if additional information is needed to complete the processing of my request?
A
Send the missing information to EdGrants@ompus.jnj.com along with the grant identification number and the primary contact's e-mail address on file with your application.
Q Can payment be made directly to an individual?
A
No. Educational grants cannot be provided to individuals.
Q When completing the budget template am I completing the information for the entire program or for the amount that I am requesting?
A
Please see our grant instructions for the budget template that is appropriate for your request.
Q Can I resubmit if my grant request is rejected?
A
No. Generally, requests are rejected either because they do not fit the criteria of an educational grant, the topics are not within our clinical areas of interest, funds are not available or the request was received less than the 10 weeks prior to the date of the program.
Q Who can I contact if I am having trouble with your Web site and I'm unable to submit a grant request?
A
Please forward an e-mail to Totalitysitemgr@omjus.jnj.com for assistance.
Q How can I contact OMJSA if I have questions about submitting a request?
A
CONTACT US Q I lost my Grant Identification Number, how can I locate it?
A
Please send an e-mail with the name of the requesting organization, the amount of the request, and the estimated date of grant submission to EdGrants@ompus.jnj.com. We will send you confirmation of the Grant Identification Number or contact you for more information.
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