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SUBMISSION/STATUS
POLICY
TROUBLESHOOTING
Q How do I apply for an educational grant?
A
Information and required templates about our educational grant process can be found on one of the following websites under the Medical Education tab. Q Can I save a request in progress and return to it later?
A
No. Unfortunately, the system will not save your request and will timeout after 60 minutes. Please have all required documents completed and available before you begin the application process.
Q What is the timeframe for submitting a request?
A
All requests must be received at least 10 weeks prior to the date of the program.
Q What is the timeframe for providing additional information that's needed to complete the processing of my request?
A
Additional information must be received no later than 5-10 business days after you are notified.
Q What are the minimum documents required at the time of submission?
A
A letter of request on the accrediting organization's letterhead, an agenda/learning objectives, OMJSA's budget template, the Eligibility Questionnaire (for CE/CME grants), and first time applicants must also submit a signed IRS W9 form. Please see the Guidelines section on our website for more details.
Q Will a grant be denied if the required documents are not provided?
A
Yes. Incomplete submissions will be denied.
Q Can I submit one application for multiple programs?
A
One application can be submitted for a related series of programs, such as a grand round series. The title, objectives, and budget for each program must be included, along with all of the required documents.
Q How will I know if my request was successfully received?
A
Once your request has been submitted, you will receive a confirmation e-mail with then Grant Identification Number assigned to your request. Q How can I contact OMJSA if I have questions about submitting a request?
A
CONTACT US Q Can I fax or mail in my request?
A
No. We no longer accept fax or US mail requests. Applications must be submitted via our Operating Division website.
Q What is the maximum file size?
A
The maximum single file size is 20 megabytes. Please click here for instructions on how to compress files.
Q Can I utilize templates that I have from previous submissions?
A
No. Refer to the templates located in the "Forms " section of this company Web site.
Q What do I do if I do not have access to a scanner and am unable to upload the required documents into the Web site to complete my grant application?
A
Scanners are generally available to the public at your local library, grocery store, post office, or commercial copying center.
Q Can I submit more than one request at a time?
A
Yes. Multiple requests can be submitted through the system, but you will need to submit a separate request for each program.
Q What document types are acceptable for grant submissions?
A
Only documents saved as a Word (.doc), Excel (.xls), PowerPoint (.ppt), and/or PDF (.pdf) are acceptable. We do not accept zip (.zip) files. The maximum single file size is 20 megabytes. Please click here for instructions on how to compress files.
Q How can I check the status of my request?
A
You can check the status of your grant at any time by clicking on the "Submit/View Request" link on this Web site. You will need to provide your grant identification number and the e-mail address provided at the time of submission.
Q How long will it take to receive a decision?
A
You will be notified within 8 weeks of your submission regarding the status of your request.
Q How do I know what OMJSA's “Current Status” means within the View Grant Status window?
A
From the "Submit/View Request" link, click on the Current Status icon for a complete definition list.
Q My program falls within 2 or more therapeutic areas. Which Operating Division do I submit my grant application to?
A
The application should be submitted to both of the Operating Division websites. Please reference our Quick Reference Guide for a list of Operating Divisions and therapeutic areas of interest that we support.
Q What happens when a program generates revenue?
A
If a program is solely funded by J&J, monies need to be returned. For multiple sources of income, any dollars provided by J&J not used for the activity must be returned.
Q Who do I contact to request a contribution for a Charitable event?
A
Please forward an e-mail message to contributions@janus.jnj.com.
Q Who do I contact to request funding for an exhibitor sponsorship?
A
Such requests should be directed to the commercial group. For additional information please contact the Customer Call Center at 1-800-526-7736 and ask for "Exhibit Opportunities".
Q Who is eligible to receive an educational grant?
A
Educational grants may be awarded to profit, non-profit, and 501C3 tax-exempt organizations.
Q Does the educational requirement apply to fellowships?
A
The company may provide support to teaching institutions for their medical education programs by sponsoring fellowships. The terms of the fellowship must be clearly documented in a written agreement. Requests must include the selection criteria and state that there is a bona fide selection committee in place to select the final recipient. Grants will be provided to the teaching institutions and not to individual fellows.
Q Does the educational requirement apply to scholarships?
A
The company may provide support to travel to a conference that was carefully selected by the teaching institution, including major educational, scientific, or policy making meetings of national, regional, or specialty medical associations. The general subject of the educational activity must generally fall within a therapeutic area of interest to the Operating Divisions supported by OMJSA. Grants will be provided to the teaching institutions and not to individual fellows.
Q When do I complete an Eligibility Questionnaire?
A
If the activity will be certified for CE/CME credits, the organization providing certification must complete, sign and include the Eligibility Questionnaire with the submission. The Eligibility Questionnaire must be uploaded in the application form as an attachment within the CE Provider Questionnaire field. Q Can funding be transferred to a similar or different program if the original program is cancelled?
A
No. A new grant request for the revised program must be submitted. Otherwise, the funding must be returned to OMJSA.
Q Must I submit a new request if the program dates and/or speaker information have been modified from the original?
A
No. However, a written notification must be sent to the Grant Analyst with the Grant Identification Number prior to that change. The rescheduled program date must be within 12 months of the signed agreement.
Q Am I required to reconcile my budget and return any unused funds?
A
Yes, to the extent that any of the funds are not used for the activity as defined in the written agreement, the provider must return any unused or excess funds to OMJSA within 6 months following the completion of the activity.
Q What language should we use in our program materials/signage to recognize OMJSA's support of our educational program?
A
The following recommended verbiage should be used: "Supported by an educational grant from (insert company name), Division of Ortho-McNeil-Janssen Pharmaceuticals, Inc., administered by Ortho-McNeil Janssen Scientific Affairs, LLC".
Q How do I request a logo to acknowledge your company's support of a program?
A
To request a copy of our company logo, please forward an e-mail message to the Grant Analyst. You will need to provide your Grant Identification Number and the e-mail address on file with your application.
Q Can I submit a request for a program/event that already has occurred?
A
No. Requests for support must be received at least 10 weeks prior to the date of the program.
Q What are some examples of types of grant requests that OMJSA does not accept? Q Where do I send the requested information if additional information is needed to complete the processing of my request?
A
Send the missing information to the Grant Analyst along with the grant identification number and the primary contact's email address on file with your application.
Q Can payment be made directly to an individual?
A
No. Educational grants cannot be provided to individuals.
Q When completing the budget template am I completing the information for the entire program or for the amount that I am requesting?
A
We require that the overall expenses of the program (Total Program Costs columns), as well as the requested funds (Requested Funding from OMJSA columns) is captured in the budget template that is provided on our website.
Q Can I resubmit if my grant request is rejected?
A
Your rejected letter will indicate whether or not the request is eligible for resubmission. Generally, requests are rejected either because they do not fit the criteria of an educational grant, the topics are not within our clinical areas of interest, funds are not available, insufficient documentation provided, or the request was received less than the 10 weeks prior to the date of the program.
Q Who can I contact if I am having trouble with your Web site and I'm unable to submit a grant request?
A
Please forward an e-mail to Totalitysitemgr@omjus.jnj.com for assistance.
Q How can I contact OMJSA if I have questions about submitting a request?
A
CONTACT US Q I lost my Grant Identification Number, how can I locate it?
A
Please send an e-mail with the name of the requesting organization's Tax ID Number, the amount of the request, and the estimated date of grant submission to EdGrants@ompus.jnj.com. We will send you confirmation of the Grant Identification Number or contact you for more information.
Q My program falls within 2 or more therapeutic areas. Which Operating Division do I submit my grant application to?
A
The application should be submitted to both of the Operating Division websites. Please reference our Quick Reference Guide for a list of Operating Divisions and therapeutic areas of interest that we support.
Q What happens when a program generates revenue?
A
If a program is solely funded by J&J, monies need to be returned. For multiple sources of income, any dollars provided by J&J not used for the activity must be returned.
Q Who do I contact to request a contribution for a Charitable event?
A
Please forward an e-mail message to contributions@janus.jnj.com.
Q Who do I contact to request funding for an exhibitor sponsorship?
A
Such requests should be directed to the commercial group. For additional information please contact the Customer Call Center at 1-800-526-7736 and ask for "Exhibit Opportunities".
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